Fields marked with an asterisk (*) are mandatory.
Study association BeeVee has made this document to clarify what the personal information that BeeVee collects is being used for. The association is aware that this is confidential information and the association will use this information in a responsible way to guarantee your privacy. When you become a member of BeeVee, you must agree to the terms stated in this document. If you do not agree with these terms, you will not be able to become a member of BeeVee. Personal information can always be examined via the secretary. Changes in personal information can also be forwarded to the secretary. The board of BeeVee will be the only ones that can access personal information, unless indicated otherwise in this document. In addition, you can always file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) if you believe that BeeVee has acted incorrectly while processing your personal information.
Collection and processing of personal data:
BeeVee collects and processes the following personal information with the following purposes:
Storage of personal information:
The aforementioned personal information will be stored on the secured servers of BeeVee or those of a third party. The information will be stored as long as the member is an alumnus of biologie/biology and an ex-member of BeeVee, unless the member requests the deletion of their personal information. The personal information will also be deleted if a student ends their study biologie/biology prematurely. The personal information of year members will be deleted a year after their membership ends, so that they will have a chance to extend their membership. Exceptions on these storage periods are mentioned above.
Sharing information with third parties
The aforementioned personal information is required to be shared with third parties for certain instances. In all cases, BeeVee ensures that only the necessary data is shared with third parties and always ensures that a data processing agreement is set before sharing data.
For suppliers of study materials, BeeVee has a legitimate interest in sharing data with this third party. BeeVee shares your first and last name, email address, telephone number, address, and financial information with suppliers of books and study materials so you can benefit from the rights that BeeVee makes possible on your behalf with these suppliers. This information can be used to verify that you are a (honorary) member or friend of BeeVee, as well as using personal information to inform members of the website and books.
Changes to the privacy statement:
This privacy statement can be changed with permission of the general meeting of members of BeeVee. You will be notified via e-mail when this privacy statement undergoes any alterations. The permission to collect and process your personal information can be withdrawn at all times, with the exception of information that are covered by artistic of literary freedom (this includes, among other things, photos and videos on the internet or in the Almanak). The privacy statement can be changed during a general meeting of members of BeeVee.
Note: you are not required to provide your IBAN. An International Bank Account Number (IBAN) is a bank-code used to identify bank accounts and is mostly used by banks in the European Economic Area (EEA). If you do not have one yet, no worries. This can always be changed or added to your BeeVee profile later. BeeVee will only use you IBAN for refunds and won't ever charge you for anything without your permission.
By checking the box below, I state to agree with the provisions in the articles of association, the house rules and the terms and condition membership of BeeVee. These documents can be found here.
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